NTSA registration of an imported car in Kenya is the final official step before you can drive legally. After your car clears customs at Mombasa, it must be registered with the National Transport and Safety Authority (NTSA). Registration gives the car Kenyan number plates and a logbook in the owner's name. Therefore, it turns an imported vehicle into a Kenyan vehicle.
This guide explains the documents needed, how plates and logbooks work, typical timelines, transfer of ownership and common problems. Moreover, it explains how Elisa Motors registers every car we import.
NTSA procedures and fees change from time to time and are handled through its online systems. As a result, always check the current requirements on official channels or with your importer.
When does registration happen?
Registration follows customs clearance. Once KRA has assessed and received duty and the car is released, the customs data is used for registration. In practice, registration and plate allocation often happen soon after release. Read our Mombasa clearing guide.
Documents needed
Registration relies on customs release information, vehicle details such as the chassis number, make, model, engine and year, and the owner's details. Individuals need a KRA PIN and ID or passport. Companies need their registration documents and KRA PIN. Moreover, names must match across all records.
Number plates
Kenyan plates follow a series that advances over time as new vehicles are registered. Your car receives the next available number in the current series, unless you choose a personalised plate. Plates are produced to official standards and fitted to the car.
Many buyers ask which series is current. It changes regularly, so your importer can tell you at the time of registration.
Personalised plates
NTSA offers personalised number plates for an extra fee. Owners choose a custom combination, subject to approval. However, they take longer to process. Therefore, apply early if you want one ready for collection.
The logbook
The logbook is the official record of the vehicle's registration and ownership. Kenya has moved to digital logbook records managed through NTSA's systems. The registered owner can view the vehicle's details online. Moreover, the logbook is essential when you sell, insure or finance the car.
Registering in a company name
Businesses can register vehicles in the company's name. Use the company's KRA PIN consistently on the bill of lading and customs entry. Similarly, banks financing the car may be recorded as joint owners until the loan is paid. Read our car finance guide.
Transfer of ownership
When you sell a car, ownership is transferred through NTSA's online system. Both seller and buyer complete their parts. Moreover, transfer fees apply. Never hand over a car or accept full payment without completing the transfer properly.
Inspection for some vehicles
Some vehicles, such as commercial vehicles and PSVs, need additional inspection and licensing. Read our commercial vehicle guide. Private cars generally need only the standard registration process after import.
Common registration problems
First, mismatched names between customs records and the owner. Second, wrong chassis numbers in the data. Third, duty exemption vehicles with restrictions on transfer. Fourth, delays caused by incomplete customs release. Each can hold up registration. Therefore, accurate documents from the start matter.
Registration and duty-exempt vehicles
Vehicles imported under duty exemptions, such as some diplomatic or returning resident imports, may carry restrictions. Selling them early can trigger duty. Read our duty exemptions guide.
Example: Toyota Aqua landed prices including registration
Here is how each Toyota Aqua version we import compares. All of them seat 5, and you can import them from Japan.
Toyota Aqua S 1.5 Hybrid. This version uses a 1.5-litre hybrid engine with 100 hp, a e-cvt automatic gearbox and two-wheel drive. In addition, it returns about 34 km/L and lands in Kenya at roughly KES 1.3M – 1.55M.
Toyota Aqua G 1.5 Hybrid. This version uses a 1.5-litre hybrid engine with 100 hp, a e-cvt automatic gearbox and two-wheel drive. Moreover, it returns about 33 km/L and lands in Kenya at roughly KES 1.45M – 1.7M.
Toyota Aqua Crossover 1.5 Hybrid. This version uses a 1.5-litre hybrid engine with 100 hp, a e-cvt automatic gearbox and two-wheel drive. As a result, it returns about 32 km/L and lands in Kenya at roughly KES 1.5M – 1.75M.
Every Toyota Aqua we import includes these key features: full hybrid system, 30+ km/L, EV mode for silent low-speed driving, push start & smart key, toyota Safety Sense and ideal for taxi & ride-hailing.
Our services: registration handled for you
Elisa Motors registers cars for buyers in Nairobi, Mombasa, Nakuru, Kisumu, Eldoret and beyond. Here is what we do.
1. Correct owner details from the start
We confirm your name and KRA PIN before shipping. As a result, customs and NTSA records match.
No registration delays.
2. Fast registration after release
We register the car promptly after customs release. Moreover, we fit plates before delivery.
You drive away legally.
3. Personalised plates
We help you apply for personalised plates if you want them. Similarly, we plan timing so they are ready.
Your car, your plates.
4. Company and financed vehicles
We register vehicles in company names and handle bank joint ownership. Read our finance guide.
Lenders get what they need.
5. Clearing at Mombasa
We clear the car before registration. Read our KRA duty guide.
One team, end to end.
6. Delivery with plates fitted
We deliver the car with Kenyan plates to Nairobi, Nakuru, Eldoret, Kisumu, Nyeri, Meru and other towns. Read our car transport guide.
Ready to drive.
7. After-sales help
We help with transfer questions when you later sell. Moreover, we advise on insurance and tracking.
WhatsApp us anytime.
Step by step: from release to plates
Here is how registration usually flows. First, customs release confirms duty is paid and the car is cleared. Next, the vehicle and owner details are captured for registration. Then a registration number is allocated from the current series. After that, plates are produced and fitted. Finally, the logbook record is created in the owner's name.
When everything is in order, this happens quickly. However, errors in names, PINs or chassis numbers cause delays. Therefore, we check every detail before the car arrives.
Registration timelines
Registration is usually completed within days of release when records are correct. Personalised plates take longer. Moreover, public holidays and system downtime can add delays. As a result, plan your collection date with some flexibility.
Insurance and registration
You need insurance before driving the car on public roads. Most insurers can issue cover using the chassis number before plates arrive, then update the registration number later. Similarly, many require a tracker for higher-value cars. Read our car insurance guide.
Checking a car's registration before buying locally
If you buy a locally registered car, check its record through official NTSA channels with the owner. Confirm the owner's identity, any joint ownership with a bank and any caveats. Moreover, check that the chassis number on the car matches the record. In addition, verify the import history and mileage. Read our mileage check guide.
Logbook loans and joint ownership
Some owners use their car as security for a logbook loan. In that case, the lender may be recorded on the logbook. Similarly, bank-financed cars often show the bank as joint owner until the loan is repaid. Therefore, always check for joint ownership before buying a used car. The seller must clear the loan before transfer.
Registration for commercial vehicles and PSVs
Vans, trucks and passenger service vehicles may need extra inspection, licences and specific features. For example, a Hiace used as a matatu needs PSV licensing. Read our commercial vehicle guide and luxury van guide.
Example: Toyota Harrier landed prices including registration
Here is how each Toyota Harrier version we import compares. All of them seat 5, and you can import them from Japan.
Toyota Harrier Premium 2.0. This version uses a 2.0-litre petrol engine with 171 hp, a cvt automatic gearbox and two-wheel drive. In addition, it returns about 14 km/L and lands in Kenya at roughly KES 4.3M – 4.9M.
Toyota Harrier Z 2.0 Leather Package. This version uses a 2.0-litre petrol engine with 171 hp, a cvt automatic gearbox and two-wheel drive. Moreover, it returns about 14 km/L and lands in Kenya at roughly KES 4.8M – 5.4M.
Toyota Harrier Hybrid Z 2.5 E-Four. This version uses a 2.5-litre hybrid engine with 218 hp, a e-cvt automatic gearbox and AWD. As a result, it returns about 21 km/L and lands in Kenya at roughly KES 5.6M – 6.3M.
Every Toyota Harrier we import includes these key features: premium interior & ride, panoramic roof (selected units), JBL audio option, digital rear-view mirror and hybrid E-Four AWD option.
Example: Toyota Probox, a common business registration
Here is how each Toyota Probox version we import compares. All of them seat 5, and you can import them from Japan.
Toyota Probox DX 1.5. This version uses a 1.5-litre petrol engine with 109 hp, a cvt automatic gearbox and two-wheel drive. In addition, it returns about 18 km/L and lands in Kenya at roughly KES 1.3M – 1.55M.
Toyota Probox GL 1.5. This version uses a 1.5-litre petrol engine with 109 hp, a cvt automatic gearbox and two-wheel drive. Moreover, it returns about 18 km/L and lands in Kenya at roughly KES 1.4M – 1.65M.
Toyota Probox Hybrid F 1.5. This version uses a 1.5-litre hybrid engine with 100 hp, a e-cvt automatic gearbox and two-wheel drive. As a result, it returns about 27 km/L and lands in Kenya at roughly KES 1.7M – 1.95M.
Every Toyota Probox we import includes these key features: heavy-duty load floor, 400 kg payload, simple & durable mechanicals, low running costs, hybrid option (2018+) and proven business workhorse.
Example: Mazda CX-5 landed prices including registration
Here is how each Mazda CX-5 version we import compares. All of them seat 5, and you can import them from Japan.
Mazda CX-5 20S 2.0. This version uses a 2.0-litre petrol engine with 156 hp, a 6-speed automatic gearbox and two-wheel drive. In addition, it returns about 15 km/L and lands in Kenya at roughly KES 2.8M – 3.2M.
Mazda CX-5 25S L Package 4WD. This version uses a 2.5-litre petrol engine with 190 hp, a 6-speed automatic gearbox and AWD. Moreover, it returns about 13 km/L and lands in Kenya at roughly KES 3.3M – 3.8M.
Mazda CX-5 XD 2.2 Diesel 4WD. This version uses a 2.2-litre diesel engine with 190 hp, a 6-speed automatic gearbox and AWD. As a result, it returns about 17 km/L and lands in Kenya at roughly KES 3.5M – 4.1M.
Every Mazda CX-5 we import includes these key features: excellent handling, 2.2 diesel option, AWD, bose & leather (L Package) and i-Activsense safety.
Keeping your records safe
Keep copies of your customs release, registration details, insurance and any import documents together. When you sell, buyers and NTSA processes rely on accurate records. Moreover, a complete file speeds up transfer and builds buyer trust. As a result, your car sells faster.
Selling an imported car later
When you sell, agree the price, confirm the buyer's identity and complete the online transfer. Moreover, provide the import documents, service records and spare key. Similarly, cancel your insurance or transfer it as your insurer allows. A clean, complete handover protects both you and the buyer.
Example: Toyota Prado landed prices including registration
Here is how each Toyota Land Cruiser Prado version we import compares. All of them seat 7, and you can import them from Japan, UK or South Africa.
Toyota Land Cruiser Prado TX 2.7 Petrol (5-seat). This version uses a 2.7-litre petrol engine with 163 hp, a 6-speed automatic gearbox and four-wheel drive. In addition, it returns about 9 km/L and lands in Kenya at roughly KES 6.2M – 7M. Furthermore, compared with lower trims, it adds fabric seats, 5 seats, 17" alloys, rear diff lock, reverse camera.
Toyota Land Cruiser Prado TX 2.7 Petrol (7-seat). This version uses a 2.7-litre petrol engine with 163 hp, a 6-speed automatic gearbox and four-wheel drive. Moreover, it returns about 9 km/L and lands in Kenya at roughly KES 6.4M – 7.2M. Furthermore, compared with lower trims, it adds 7 seats, fabric, cruise control, Toyota Safety Sense.
Toyota Land Cruiser Prado TX-L 2.7 Petrol. This version uses a 2.7-litre petrol engine with 163 hp, a 6-speed automatic gearbox and four-wheel drive. As a result, it returns about 9 km/L and lands in Kenya at roughly KES 6.8M – 7.6M. Furthermore, compared with lower trims, it adds leather seats, power seats, sunroof option, 7 seats, 18" alloys.
Toyota Land Cruiser Prado TX 2.8 Diesel. This version uses a 2.8-litre diesel engine with 204 hp, a 6-speed automatic gearbox and four-wheel drive. Similarly, it returns about 11 km/L and lands in Kenya at roughly KES 7.3M – 8.2M. Furthermore, compared with lower trims, it adds 1GD turbo-diesel, 7 seats, fabric, rear diff lock.
Toyota Land Cruiser Prado TX-L 2.8 Diesel. This version uses a 2.8-litre diesel engine with 204 hp, a 6-speed automatic gearbox and four-wheel drive. Meanwhile, it returns about 11 km/L and lands in Kenya at roughly KES 7.8M – 8.8M. Furthermore, compared with lower trims, it adds leather, sunroof, power seats, 7 seats, LED headlights.
Toyota Land Cruiser Prado TZ-G 2.8 Diesel. This version uses a 2.8-litre diesel engine with 204 hp, a 6-speed automatic gearbox and four-wheel drive. Furthermore, it returns about 11 km/L and lands in Kenya at roughly KES 9M – 10.5M. Furthermore, compared with lower trims, it adds top spec: KDSS, adaptive suspension, multi-terrain monitor, heated/ventilated leather.
Every Toyota Land Cruiser Prado we import includes these key features: full-time 4WD with low range, rear diff lock & crawl control, 7 seats (most grades), KDSS & adaptive suspension (TZ-G) and outstanding resale value in Kenya.
In short, registration is the last step of a long journey. However, it only goes smoothly when every earlier step was done correctly. Therefore, choose an importer who manages the whole process, from auction to plates.
Related guides
For the full import journey, read our Japan import guide, UK import guide, 8-year rule guide and inspection guide. You can also browse all cars.
Where we deliver
We serve buyers across Nairobi, including Westlands, Kilimani, Karen, South C, Syokimau and Ruaka. We also serve Nakuru, Eldoret, Kisumu, Thika, Nyeri, Nanyuki, Machakos and Meru. At the coast, we serve Mombasa, Nyali, Kilifi and Malindi.
Talk to us
Use the order form on this page, call +254 725 310 112 or WhatsApp +254 725 310 112. You can also read our full import guide.
